Top Software Solutions for Property Management Accounting

property management accounting

Managing a property can be daunting, but it can become more streamlined and efficient with the right tools and software solutions in your arsenal. In property management accounting, it’s essential to have access to top-notch programs that make bookkeeping and financial management a breeze. Whether you’re a landlord managing multiple properties or an apartment complex manager responsible for dozens of units, this blog post will give you insight into some of the best software solutions available to take your property management accounting game to the next level.

Overview of Property Management Accounting

Property management accounting is essential aspect of managing a rental property. Many property managers use software to create and manage their accounting records. These programs can automate many tasks that would occupy someone in the property management office, such as recording lease changes, calculating rent and fees, and tracking expenses.

Here are some of the most common property management software programs: 

Expense Tracking: This program helps owners and managers track expenses for maintenance, repairs, zoning changes, and more. 

Lease Management: This program helps owners and managers keep track of all the lease agreements associated with their rental properties. 

Rent Booking: This program lets property managers easily find potential renters and book apartments online. 

Property Accounting: This program help owners and managers keep accurate financial records based on leases, rents, expenses, and other data maintained by the software.

Different Types of Software Solutions for Property Management Accounting

Property management accounting software is vital for financial and operational in property management accounting. There are many different types of solutions available, tailored to specific needs. Here are some of the most popular types of software: 

Online Property Management Software

Online property management (OPM) solutions allow property managers to remain connected to their properties from anywhere with internet access. Many OPM platforms offer detailed reports on a property’s rental history, including vacancy and occupancy rates. OPM platforms also often include features like online rent collection and bill payment.

Desktop Property Management Software

Desktop PM software provides the same level of functionality as many OPM platforms, but it is more suited for more significant properties with multiple managers. This software can help track expenses and income from all aspects of a property’s operations, including leasing and property management services. Desktop PM software is also commonly used to manage scheduled maintenance tasks like painting and cleaning.

Pros and Cons of Various Software Solutions


Many software solutions are available for property management accounting, and deciding which is the best fit for your needs can be challenging. Before you choose a solution, make sure you understand each option’s pros and cons.

Properties escapes 

PropertyManager is the flagship product of Propertiescapes, a solution for property management accounting developed in 2006. Propertiescapes has a user-friendly interface and can automate many property portfolio management tasks. One downside of Propertiescapes is that it is designed primarily to manage single-property portfolios. If you want to improve your property management skills, be sure to look at our website answertenant.

The two main versions of Property Manager are Pro Active and Standard. The Pro Active version provides more features than the Standard version, including access to historical data and asset tracking abilities.

Zillow Property Management 

Zillow Property Management (ZPM) is another popular solution for property management accounting. ZPM was created in 2007 by Zillow, one of the leading online real estate companies in the United States. ZPM has a simple interface that makes tracking properties and managing finances easy. One downside of ZPM is that it does not have as many features as other solutions, such as access to historical data or automated asset tracking abilities. 

The Purpose of Property Management Accounting

Property management accounting ensures that real estate investment management (REIM) activities are carried out effectively and ethically. Property management accounting provides information that helps investors decide whether to invest in, lease, or sell real estate properties.

A critical aspect of property management accounting is compiling accurate financial statements. This information provides a snapshot of a property’s financial performance at any given time and can help investors determine if an investment is viable. Property management accounting also includes tracking tenant payment history and BBB scores to ensure properties are properly maintained and meet ethical standards.

Property management accounting provides essential insights into the efficiency and profitability of a REIM portfolio. This data can be used to make strategic decisions about where to allocate capital and how best to maximize investment returns.

Recording and Reporting Transactions in Property Management

This article will discuss three standard accounting methods: accrual, cash basis, and pro forma.

Accrual accounting:

Accrual accounting records transactions when they occur rather than when money is handed over. This type of accounting finds its uses in industries where goods or services are outputted rather than inputted. For example, if you sell a property, accrual accounting will record the sale as an expense while the funds still reside with the entity that owns the property (i.e., your bank account). On the other hand, if you make a loan to a friend, accrual accounting would record the loan as an asset on your ledger even though you don’t receive any payments until after the loan is repaid. 


Cash basis accounting records all transactions in terms of what’s physically in your pockets right now- no matter how old it is! This system results in businesses posting more volatile numbers because they have less buffer against liquidity issues (i.e., being able to pay off debt quickly). Because property owners often need quick access to money for day-to-day expenses, a cash basis can give them an advantage over businesses with accrual systems. 

Pro forma Accounting involves creating “what if” scenarios and testing which ones would result in more excellent shareholder value.

TurboTax Home & Business 

TurboTax Home & Business (TTB) is a popular software solution for property management accounting designed for small businesses.


In this article, we have compiled a few of the best software solutions for property management accounting. By using one of these programs, you will be able to keep track of all your expenses and assets . And generate reports essential for accurate financial planning. If you are in the process of finding a property management software solution or just need a refresher on what is available, read on for our top picks.

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